Privacy Policy

Introduction

AI Reimbursement ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our mobile application AI Reimbursement (the "App").

Information We Collect

We may collect the following types of information:

• Personal Information: Email address, name, and other account-related information you provide during registration
• Expense Data: Receipt images, expense amounts, dates, categories, and trip information you input into the App
• Location Data: Country and city information for per diem calculations (only when you manually select locations)
• Usage Data: Information about how you interact with the App, including features used and session duration
• Device Information: Device type, operating system version, and app version for technical support purposes

How We Use Your Information

We use the collected information for the following purposes:

• To provide and maintain the App's functionality
• To process and analyze receipt images using AI technology
• To calculate per diem and mileage reimbursements
• To store and synchronize your expense data across devices
• To provide customer support and respond to your inquiries
• To improve the App's features and user experience
• To comply with legal obligations and protect our rights

Data Storage and Security

We implement appropriate technical and organizational security measures to protect your personal information:

• All data is encrypted in transit and at rest
• We use secure cloud storage services (AWS) with industry-standard security protocols
• Access to your data is restricted to authorized personnel only
• We regularly review and update our security practices

Data Sharing and Disclosure

We do not sell, trade, or otherwise transfer your personal information to third parties, except in the following circumstances:

• Service Providers: We may share data with trusted third-party service providers who assist us in operating the App (e.g., cloud storage, AI processing services)
• Legal Requirements: We may disclose information if required by law or to protect our rights, property, or safety
• Business Transfers: In the event of a merger, acquisition, or sale of assets, your information may be transferred as part of the transaction

AI and Machine Learning

Our App uses artificial intelligence to analyze receipt images and extract expense information. This processing:

• Is performed on secure servers with encrypted data transmission
• Does not store or retain receipt images longer than necessary for processing
• Uses anonymized data patterns to improve AI accuracy
• Cannot be used to identify individual users from the processed data

Data Retention

We retain your personal information for as long as necessary to provide the App's services and fulfill the purposes outlined in this Privacy Policy. You may request deletion of your account and associated data at any time by contacting us.

Your Rights and Choices

You have the following rights regarding your personal information:

• Access: Request access to your personal information
• Correction: Request correction of inaccurate or incomplete information
• Deletion: Request deletion of your personal information
• Data Portability: Request a copy of your data in a structured format
• Withdrawal of Consent: Withdraw consent for data processing where applicable

Children's Privacy

Our App is not intended for children under the age of 13. We do not knowingly collect personal information from children under 13. If you believe we have inadvertently collected such information, please contact us immediately.

International Data Transfers

Your information may be transferred to and processed in countries other than your country of residence. We ensure that such transfers comply with applicable data protection laws and provide adequate protection for your personal information.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any significant changes by posting the new Privacy Policy in the App and updating the "Last updated" date. Your continued use of the App after any changes constitutes acceptance of the updated Privacy Policy.